Improve Payroll Data Validation With SAP Payroll Control Center
Every Payroll Manager and Payroll Admin has the challenge on a weekly or monthly basis to process, validate, correct and execute payroll to ensure the employee is paid on time. Remember, we all love to go to work but we love getting paid as well.
SAP has talked to hundreds of payroll professionals to understand the common challenges in carrying out their role. Through this study they have identified several main points to focus on:
- Payroll data verification and reconciliation is manual, cumbersome and takes too long
- Disparate reports make it difficult to get clear insight
- Analyzing what causes inconsistencies is a problem
- Dividing the work within the team is challenging
- Central view of multiple payroll status
Solution – Payroll Control Center
SAP developed the Payroll Control Center following the now established SAP design guidelines to make both HR and Payroll simple. The tool is a calendar-based user experience to provide insight into multiple payrolls based on 2 roles, Payroll Manager and Payroll Admin (who can be the same person)
The Payroll Manager can quickly see at what stage a given payroll run is currently at and can drill down into the payroll for more information. When errors/issues are found the Manager can assign it to a Payroll Admin for further investigation. Another benefit to this new tool is that all data changes are reflected in real-time, which makes reporting much easier.
The other role in this process is the Payroll Admin. As mentioned earlier the Admin and the Manager can be the same person depending on the size of your organization. The Payroll Admin will see a whole series of validation and potential error checks to work through which are updated in real-time. This saves the Admin digging through loads of individual reports, which is a big ‘time saver’
How does this Fit into your SAP Landscape
The SAP Payroll Control Center is developed in the latest HTML5 technology and will be delivered as part of HR Renewal 2.0. Payroll Administrators can launch the SAP Payroll Control Center via a small lane in the HR Renewal screen. Customers that do not have HR Renewal implemented can embed a link in their portal or SAP ECC HCM system.
The SAP Payroll Control Center points out which master data and other corrections need to be made before the payroll can run. These master data corrections can be made in HR Renewal applications or in SAP ECC HCM. Then, the payroll can run and when the program is ready the SAP Payroll Control Center points out the potential issues that need to be evaluated and possibly corrected. This can again be done via HR Renewal or the SAP ECC HCM application.
Added value from NGA
NGA is currently in the final stages of design, working closely with SAP on country specific extensions for the Payroll Control Center. This will help speed up the time it takes to have a Payroll Control Center that covers validation, legislation, and reports related to an individual country.